| Position Title: | Purchasing Coordinator l | | Position Purpose: | | Manage the purchasing of fixtures and available inventory for new stores, remodels, wish lists, rollouts, and miscellaneous requests, as well as distribution and deliveries. Monitor and manage stored inventory and in-house inventory. Update and track licensee information. Seek and develop new sources of supply. Prepare and manage RFP for goods and services as assigned by Purchasing Director. Look for and identify cost savings opportunities. | | Essential Functions: | | Purchase all fixtures for new store, remodels, special items, rollouts, wish lists and miscellaneous requests.
a) Receive approval and/or confirm projects are within assigned budget. b) Prepare Capex and/or procurement paperwork when necessary. c) Create Purchase orders and release fixtures from inventory. d) Submit payment requests if required. e) Arrange all deliveries and transfers. Sign off on invoices once project is complete. Keep track of all miscellaneous requests and rollout expenses. | | Manage inventory and purchasing of fixtures for GUESS Stores ? new stores, remodels, wish list, miscellaneous requests, and special items.
a) Create visual reports on existing fixture quantities which include projection spreadsheets based on the Construction schedule. b) Receive approval and/or confirm projects are within assigned budget. c) Support the Construction team with inventory updates. d) Coordinate fixture transfers from store to store or to in-house or vendor warehouses. e) Assist Purchasing Accountant with invoice discrepancies. This includes changing purchase orders to reflect adjusted invoice amounts, issuing debit memos and/or obtaining proper approval for invoices when needed. Maintain filing of purchase orders in their respective store and vendor files to allow for easier retrieval of information. | | Manage the updating and tracking of licensee information for new stores, remodels, wish lists, and miscellaneous requests for quarterly charge backs.
a) Keep track of new, current, and existing licensee agreements. b) Obtain licensee approval for rollouts and wish list projects. c) Retrieve necessary backup from the new store, remodel take offs, or project folders for chargeback preparation. d) Make copies of all invoices and highlight items pertaining to particular licensee and create separate folders and cover sheets for each licensee category. e) Forward all documentation to Licensee Department for billing purposes . | | Manage complete RFP process for goods and services as assigned by Purchasing Director. (Annual requirements, fixture rollouts) a) Develop RFP scope of work by using inventory reports, construction schedules and input from requesting departments. b) Manage RFP process with potential suppliers; pre-bid meetings, analysis of proposals, and award to supplier. c) Source and qualify new suppliers. | | | Education: | Bachelor's Degree | | Years of Experience: | 0-2 Years | | |
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